Executive Assistant
The Opportunity Executive Assistant
Job Summary
Act as an integral point of cross-site support for Leadership teams located in Arlington Heights, Illinois and Portland, Oregon. You will be accountable for a wide variety of analytical, administrative, and secretarial duties including responsibility for coordination of actions and projects. Additionally, you will be supporting the Senior General Manager in organization performance improvement, policy implementation, and all administrative actions. Work assignments are confidential and complex in nature, where considerable judgment, tact, creativity, technical skills, and initiative are required in all activities.
Your Challenge
Act as the liaison between senior leadership, managers, and visitors; review meeting requests, schedule appointments and meetings as they arise
You will be tasked with keeping abreast of business addressed to GM and assisting with timely information and data gathering, as well as follow-up on all issues
Compile data for various time-sensitive reports by coordinating, gathering, and analyzing with various business tools such as Intranet and SharePoint sites, Internet, Network, and Microsoft programs
Draft confidential correspondence and reports. Edit documents, as needed
Coordinate and host site visits for customers, executive, and management to the facility
Maintain action register and manage assigned to-do's and follow up action lists - projects, objectives, delegated assignments
Create complex and savvy PowerPoint and Excel presentations
Extensive electronic calendar management
Establish and maintain hard-copy and electronic filing systems as required
Functions as the central contact for department or business group meeting agendas, schedules, and action notices as needed.
Coordinates administrative and logistical details associated with the day to day operations of the business groups.
Your Expertise
Superior organization skills with attention to detail; ability to operate under pressure and meet deadlines
Strong interpersonal and communication skills
Demonstrated ability to work with sensitive/confidential information
High proficiency Microsoft Office including Word, Excel & PowerPoint
Highly motivated with the ability to work independently
Ability to anticipate and take independent action on handling requests; determine the appropriate course of action, intervene where necessary
Education / Training
Degree or diploma in business, marketing or administrative field
Minimum of 5 years' experience in a fast-paced administrative or office management role
High proficiency in Microsoft products:
Word, Excel, Power Point, Outlook
Excellent decision-making capabilities with ability to act on behalf Senior Management on issues within the scope of the position
Strong interpersonal skills, written and oral communication skills, and understanding of confidential nature of daily tasks
This position may require exposure to information which is subject to US export control regulations, i.e. the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR). All applicants must be U.S. persons within the meaning of U.S. regulations.
Curtiss-Wright values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact Talent Acquisition and we will make all reasonable efforts to accommodate your request.
. Apply now!Estimated Salary: $20 to $28 per hour based on qualifications.
Job Summary
Act as an integral point of cross-site support for Leadership teams located in Arlington Heights, Illinois and Portland, Oregon. You will be accountable for a wide variety of analytical, administrative, and secretarial duties including responsibility for coordination of actions and projects. Additionally, you will be supporting the Senior General Manager in organization performance improvement, policy implementation, and all administrative actions. Work assignments are confidential and complex in nature, where considerable judgment, tact, creativity, technical skills, and initiative are required in all activities.
Your Challenge
Act as the liaison between senior leadership, managers, and visitors; review meeting requests, schedule appointments and meetings as they arise
You will be tasked with keeping abreast of business addressed to GM and assisting with timely information and data gathering, as well as follow-up on all issues
Compile data for various time-sensitive reports by coordinating, gathering, and analyzing with various business tools such as Intranet and SharePoint sites, Internet, Network, and Microsoft programs
Draft confidential correspondence and reports. Edit documents, as needed
Coordinate and host site visits for customers, executive, and management to the facility
Maintain action register and manage assigned to-do's and follow up action lists - projects, objectives, delegated assignments
Create complex and savvy PowerPoint and Excel presentations
Extensive electronic calendar management
Establish and maintain hard-copy and electronic filing systems as required
Functions as the central contact for department or business group meeting agendas, schedules, and action notices as needed.
Coordinates administrative and logistical details associated with the day to day operations of the business groups.
Your Expertise
Superior organization skills with attention to detail; ability to operate under pressure and meet deadlines
Strong interpersonal and communication skills
Demonstrated ability to work with sensitive/confidential information
High proficiency Microsoft Office including Word, Excel & PowerPoint
Highly motivated with the ability to work independently
Ability to anticipate and take independent action on handling requests; determine the appropriate course of action, intervene where necessary
Education / Training
Degree or diploma in business, marketing or administrative field
Minimum of 5 years' experience in a fast-paced administrative or office management role
High proficiency in Microsoft products:
Word, Excel, Power Point, Outlook
Excellent decision-making capabilities with ability to act on behalf Senior Management on issues within the scope of the position
Strong interpersonal skills, written and oral communication skills, and understanding of confidential nature of daily tasks
This position may require exposure to information which is subject to US export control regulations, i.e. the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR). All applicants must be U.S. persons within the meaning of U.S. regulations.
Curtiss-Wright values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact Talent Acquisition and we will make all reasonable efforts to accommodate your request.
. Apply now!Estimated Salary: $20 to $28 per hour based on qualifications.
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